Relanto Achieves 80% Reduction in Processing Time: Optimizing Financial Operations for the World’s Largest Berry Producers

Summary:

‍The world’s largest berry producers faced challenges with high invoice volumes, seeking a solution to automate processing, standardize formats, reduce errors, and streamline workflow for improved efficiency and accuracy.

Challenges:

High Invoice Volume Leading to Manual Effort

The client faced an overwhelming volume of invoices, leading to significant manual effort, human errors, and reduced efficiency for their finance team.

Diverse Invoice Formats from Multiple Vendors

Invoices arrived in diverse formats from multiple vendors, causing discrepancies, workflow interruptions, and increased manual interventions.

Impact of Employee Churn and Training

Frequent employee churn required ongoing training, disrupting workflows and further impacting the finance team's efficiency and accuracy.

Objectives:

• Primary Objective: To reduce manual efforts and errors in invoice processing
• Secondary Objective: To streamline employee onboarding and training processes

Suggested Solution:

Upon detailed analysis of the challenges, we curated a solution that would resolve fundamental issues for the client at ease. First, we employed Uipath to automate the process of downloading reports from multiple systems by inputting the appropriate parameters. This automation streamlined data retrieval from various platforms. We also developed a customer solution to handle large Excel files, breaking them into smaller chunks for parallel processing, which significantly increased efficiency.  

To maintain report consistency, we created a custom VB script to ensure that the bot generated reports confirm to current formatting standards. This solution ensures accuracy and adherence to established guidelines, enhancing the overall effectiveness of the reporting process.    

Outcome:

• Tailored Solution: A customized approach was implemented to address the specific challenges faced by the world’s largest berry producers and distributors. This solution was designed to meet their unique needs, incorporating advanced technologies and streamlined processes to enhance overall efficiency.

• Automated Invoice Processing: Automated invoice processing with UiPath and developed custom solutions for large Excel files, resulting in an 80% reduction in processing time. This efficiency gain allowed for faster transaction handling and improved operational workflow.

• Standardized Invoice Formats: Standardized diverse invoice formats and created custom VB scripts, ensuring accuracy and consistency in reporting, and achieving a 95% reduction in late payments. This standardization enhanced reliability and streamlined financial operations.

• Simplified Onboarding and Training: Simplified onboarding and training processes, mitigating the impact of employee churn and increasing employee satisfaction. This approach helped maintain productivity levels and foster a more engaged workforce.

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